Tag Archives: Delegate

The Dirty Truths Nobody Told You About Hosting a Virtual Summit

All this talk about hosting a virtual summit has you excited. What you don’t know are the dirty truths most people fail to mention. If you dive into a virtual summit without being prepared, you will end up in over your head. Virtual Summits take months of planning and organizing to successfully execute. I can’t stress enough that you won’t be able to complete a virtual summit by yourself. You will drive yourself crazy without some additional support!

Here are a few areas that we know from experience it is great to bring in another set of eyes on.

#1 Test Equipment in Advance

This seems like a no-brainer but as a small business owner, it’s easy to put the equipment aside, forget about it and worry about all the other things on your to-do list. Then when push comes to shove, you set up last minute only to find out– %$#@! Technical difficulties! Please get your video, microphone, and programs all set-up well in advance and practice using them with friends and coworkers! That way if you come across any issues you can call over your techie friends to help you set it up and you’ll know how everything works before the big day comes. It is best to make sure you are super confident in the technology. You don’t want technology to be a stressor when you are trying to rock it!

#2 Customer Support

Summits aren’t an evening task. They take time. You will be out of office for a good period of time so who is going to hold down the fort and answer to those emails while you’re away? What all the offers or details you are selling? The people trying to connect but are having trouble? Someone needs to be on call for customer support. Your people want answers! Have help with your customer service, and make sure that person is in the loop of the product/service so they can best help your audience. Your customer support team is the first touch to the business. Make it great! Be sure to plan for this well in advance so you can relax during your summit and not worry whether your business will still be there when you get back!

#3 Design/Marketing Campaign & Promotion

Let’s face it, you’re not a jack of all trades, and you are definitely not a designer! Designing and digital marketing are really in-depth processes, and when they are done right, it is very successful! Leave this to the pros to help promote your virtual summit. This will be the face of your summit and you want to look professional and have eye-catching branding and design.

#4 Website & eCommerce

You will be busy planning content for your upcoming interviews and you’re not about to dive into all that code jumble! It is important that your summit/membership website and ecommerce for both are all set up and running correctly well in advance. Find a developer who can support you and execute this correctly. The last thing you need is frustrated customers who can’t buy your All-Access Pass which means lost revenue for you!

#5 Schedule Planning and Organizer

Different States, Countries, and Time zones – Oh my! The number of guests you will be interviewing during your summit may be shocking. Four to Five speakers will not suffice. Expect to be interviewing around 25-30 people in your industry. Trying to schedule and plan interviews with this number of people from all around the world is no task for you! Let someone else take this lead and set up these meetings for you.

#6 The Aftermath

Congrats you successfully made it through your summit, which means you get to jump right back into your normal routine. WRONG! You still need to consider sending out thank you notes to all the speakers and make sure your all-access pass members have sufficient customer support. Did they get their log-in information? Can they log-in? Can they access the content? This is where a customer support specialist will aid you otherwise you will lose your mind trying to answer all the tickets. Not to mention the thank-you letters…that’s 30 letters you need to write! Maybe that is best handed off to an assistant who can help execute those letters.

Whew! Exhausted yet? This is what I am saying, you need to enlist help to make sure the overall summit is outstanding and you look amazing. Make sure you have the right team in place to manage that-you can always contact us at Alpine Small Business Solutions.

Back to School Organization for the Entrepreneur

Number 2 pencils are being sharpened, school buses are traversing through the city, kindergarteners are waddling around wearing backpacks as big as they are – it’s back to school time once again!

The start of the school year is a natural fresh start in our calendars, regardless if you are sending children off to classes (or heading off to class yourself). It’s a time to shift gears from hopping aboard the boat at the lake to hitting the books. Back to school organization is just as important for entrepreneurs as it is for students.

Get ready to start the year strong with our back to school organization guide for the entrepreneur.

  1. Get Your Schedule Sorted Out

Students rely on a schedule to be where and when. Sure, you may not have to report to geometry in room A203 anymore. But that doesn’t mean you shouldn’t follow a schedule.

It’s the paradox of the entrepreneur life. You hold autonomy over your schedule, but you should use that autonomy to set restrictions. Ask any successful entrepreneur and they will tell you a schedule is key (not convinced? Check out this post on why you need to set your work hours when you work from home).

Take some time to develop a work schedule that will work for you. Maybe your peak productivity hours are early morning and late afternoon. Schedule your workout for the midday slump. Maybe at 3 you need to shuttle your kiddos around to after school activities. Start your workday a bit earlier. Making a schedule sets you up to be organized and ready to rock this year.

  1. Stock Up on Supplies

Most stores host back to school sales for supplies like paper, pens, post-it notes, and even electronics. Conveniently, all tools you use to run your business! Take advantage of these sales and stock up on anything you will need throughout the year.

If you are lucky enough to have a storage area, pack it to the brim with discount supplies. If you haven’t already, make sure your supplies are organized and easily accessible.

  1. Get Ready to Learn

Students everywhere are getting ready to learn and so should you! Plan out a duoable learning schedule you can follow throughout the school year.

Maybe you take an online course through Udemy where you dedicate one hour Tuesday evenings to. Maybe it’s reading a business development book for twenty minutes a day (try this list of top books every entrepreneur should read). Always be learning. It’ll make you a better entrepreneur (and more well-rounded person).

  1. Gather Up the Timelined Checklists

Checklists are a great organizational tool. They help you remember those dozens of small tasks you need to do without letting something fall through the cracks. Checklists are your friend. At the start of the school year, collect ones you will rely on the following months.

Here are a few we recommend:

  1. Test Out Productivity Hacks

Productivity hacks are great. They let you work smarter, not harder. Pick a few new productivity tricks to try out this school year. You can even pick a new trick each month to continually make yourself more effective.

Here’s a round-up of some great tips to get you started:

Use these organization tips to start your school year off right. Don’t forget, Alpine Small Business Solution is always here to lend a helping hand. We can assist with any aspect of business building. Let us help your company grow this school year. Reach out today with a quick call or email to get started.

How a Virtual Assistant can Help you Achieve Life Balance

Once upon a time….You know the story, right? The complicated story of your life. You are juggling too many things and finding time for yourself is next to impossible, with work, kids, friends and family. You go to bed after a long day of working on your life, that you only find yourself waking up to conquer the new day and the laundry list of things to complete and start all over again and again and again. Oh and don’t get me started on fitting in some exercise time so your love handles don’t turn into something not to love. Not to mention finding the time to eat healthy so you still feel attractive when you put on your favorite pair of jeans. No thank you, I will not take a side of muffin top with my jeans!

Is this you? You’re a professional who is building a business. You’re a parent trying to juggle everyone’s schedule. You’re a partner who is trying to keep things happy and loving by being attentive and passionate. You’re trying to keep friends and family happy by being “available” to EVERYONE to offer support, some good ol’ fashion gossip time or that friendly happy hour you keep promising people you’ll show up at. BIG SIGH, who in the world with your life has time to relax, rejuvenate or just screw off and play for the day? To take a few hours for you and go for a walk on your favorite hiking trail, play a round of golf, take a hula hooping fitness class, schedule a body love massage and spa day, or how about that much needed weekend of fun and adventure you keep talking with your lover about? Ha!

Does any part of this scenario resonates with you?

Have you ever hit that rut in your life that you feel you have to let go of one thing to be able to achieve and meet other goals you have in your life?

All too often as working professionals we have a hard time finding balance in our lives. We seek that perfect balance of;
Success. Family. Love. Health. and FUN.

It is shown that we often let two or three of these slide in conquest of perfecting and achieving the others. I mean, look at people who are focused on their career, they may neglect their partner and/or children, but find time to work out all the time.  Look at people that are seeking love so badly that they get in a new relationship and completely lose themselves in their new found love, that they neglect work and their fitness goals. How about that professional that is so busy building their business, that they can’t justify taking off enough time to go on that fun and exciting adventure they keep talking about with their friends and family.

We can play with any of these scenarios and make it match our life. So let me ask you,  What is your life balance challenge?

So, why am I writing this, I am reaching out to those that seek life balance, especially those small business owners facing the never ending battle of finding time to fit balance in their life. I know it is a lot of work to build a business; it takes time, passion, time, passion, time, time, time… This is time that is taken away from your family, your friends, your lover and your body! You are so mentally focused and  invested that you forget there is a big world that still needs you to be present. You need to find that perfect balance of success, family, love, health and fun, so you can enjoy everything else in your life that is beautiful and positive.

I am sure you are thinking, “where in the heck do I even start to try and find this balance”. Well, start small, move forward with your end goal in sight. It won’t happen over night, it takes effort and time. One of the best ways to get you there is to start with just one simple thing,  and that thing is DELEGATION. Delegate to someone like Alpine Small Business Solutions, a Virtual Assistant solution, that understands your struggles and that is always eagerly standing by to help you. To take that laundry list of to-do’s surrounding your business and tackle them and help give you more time to focus on your life balance. To help get you back to all the other super important life enhancing things that make YOU, a happier YOU!

I know it is hard to hand over anything with your business, as you know it best, but take baby steps, back away slowly from certain parts of your business, delegate those tasks that you feel comfortable with, build a trust with your Virtual Assistant. Start with some marketing help, or social media help, or maybe it is as simple as your website updates, or some data entry. Maybe you are ready to hand over the tasks that are associated with the next big event you are putting on, or maybe it is getting your Quickbooks set up and functional. No matter, what it is, you just have to be open to allowing yourself to delegate and not feel guilty or be a worry wart. Just think how happy your lover, your family, your friends and your body will be that you have freed up that extra time to focus on them.

Take time back for YOU, you work hard, you deserve it, you deserve to find that perfect balance of success, family, love, health and fun.

What is your life balance challenge? Share with me me at jessica@alpinesbsolutions.com or on facebook.