Tag Archives: Technical Virtual Assistant

Why a Social Media Marketing Funnel is crucial for your Business

Your social media strategy is probably incomplete. Too many marketers create a plan designed to create a thriving social media presence with lots of followers and likes…and stop there.

Wait, isn’t that the point of social media marketing?

Not completely. It’s all well and good to have an active company social media presence. But a social media presence that is all buzz and no buying is a bust. The missing component for many marketers is a social media marketing funnel.

What the Funnel Is

The “sales funnel” is a buzzword in marketing, one that is thrown about so much it often loses its meaning. So let’s take a second to define it.

A sales funnel is the process where someone goes through the following steps:

  • Becoming aware of your brand
  • Becoming interested in your brand
  • Having desire for what your brand offers
  • Taking an action in accordance with your brand (such as buying your product/service)

The goal of course is to move as many people through the funnel as possible. In the perfect world, everyone who becomes aware of your brand eventually takes action.

But of course, that perfect world doesn’t exist. That’s why it’s a funnel – it’s largest at the top where people become aware of your brand. Fewer people eventually become interested. Fewer have desire. And fewer end up making that purchase.

Crucial action taken by you can help move along more people through your funnel.

Why You Need a Specific Social Media Sales Funnel

Social media is a unique beast. The tactics used here are not ones you would use in email marketing or when setting up a booth at an expo. This unique beast calls for a unique, tailored sales funnel.

When you create a social media sales funnel, you supercharge your social media marketing. No longer is it simply about growth. After all, growth can be overrated if that growth never leads to anything. It’s great to have 1,000 followers on your Facebook page, but what is that worth if none of them ever spend a dollar on your company?

When you use a social media sales funnel, you shift the focus. You keep that end point (making that moolah) in mind. This helps inform the work you do, making it more effective and strategic. It takes some effort. But it’s worth it.

How to Create a Social Media Sales Funnel

Building an effective social media sales funnel requires strategy at every stage of the customer journey. The first step is to generate that awareness by being where your target audience is. Take some time to identify which channels your target audience is and how to run yours effectively. All too often, marketers spread themselves too thin. It’s far better to be on two channels (but doing them right) than on five channels half-heartedly.

Once you know which channels to be on, you can work on generating that awareness. Facebook ads, for example, can help potential customers discover your page. When applicable, tag other organizations in your posts to help your posts show up on their followers’ pages. Cross promote your social channels through strategies like including the social links in your email signatures or newsletters.

The next stage is getting people interested in your brand. Create engaging posts that capture their attention (video can be a great tool for this). Showcase how you meet their needs. Push out relevant non-salesy content. Persuade them that your content is worth their precious time. Don’t make sales here yet, simply display your value.

The third stage is generating that desire for your brand’s services/products. Create posts that show exactly how you meet a given need. Promote an upcoming training event. Use your channels to push out the message that your company solves their problem.

The fourth stage is prompting that final action (usually a sale!). Make this as simple for customers as possible. Some platforms, like Pinterest, allow you to make posts that direct customers directly to the shopping cart for a given product.

Not all the sales in your social media funnel will happen directly through social media, whether it be a sale in the platform itself or clicking a link in the post itself. But social media can be a great tool getting customers to the other three stages of the funnel.

Take some time to establish tangible action steps you can take to nudge customers to each new stage of the funnel. This will help your marketing efforts be tailored and targeted, rather than focusing simply on building a presence and hoping it leads to sales down the road.

A social media marketing sales funnel is a crucial aspect of your social media marketing. If you want some assistance creating and improving yours, Alpine Small Business Solutions is here for you! We offer sales funnel services to help grow your business. Check them out today!

You Need to Train Your Virtual Team

Most businesses provide company training to their in-house team members: explaining the details of company branding, ideal methods of communication, and the proper procedures for projects. Yet, most fail to provide this training to their virtual assistants.

Why?

Think about it. Businesses recognize the importance of articulating how things are done in the organization, which is why trainings in the corporate world can take weeks. Yet, few entrepreneurs provide this guidance to their online team.

Sure, virtual assistants can get by without this training. They’ve worked for a variety of clients and know how to handle the tasks you assign. But they aren’t mind readers-they don’t know how to handle the task in the preferred way of your business unless you show them.

Why You Should Provide Training

Yes, your time is stretched thin right now. That’s probably why you hired a virtual assistant in the first place! It’s easy to want to avoid organizing a system together, documenting processes, and explaining them to the VA. But think long term.

You’re limiting the growth of your business by failing to provide this training. Time is wasted as the virtual assistant reinvents the wheel and figures out how your business runs. Remember, they’re working with several clients and each one works differently. They’ll be able to figure your business out. But it will take more time than a bit of training would.

Training your virtual assistant will help you get the most out of your partnership, which helps your business run more efficiently.

What the Training Should Include

The training should cover everything your in-house team members get, and possibly more. Remember your virtual assistant isn’t in the office, so they aren’t being exposed to how the company functions on a day-to-day level. It’s harder to understand the company values, branding, etc. when you’re not experiencing them in person (which is why training online team members is so essential).

  1. Articulate the method of communication within your business. Which avenues of communication are acceptable (email, phone calls, texting, Skype messenger, Facebook messenger, etc)? Are there appropriate contexts for these channels (for example, texting is acceptable only for after-hours communication dealing with a time sensitive project)? Is internal communication as formal as external communication, or can it be more conversational? Setting clear guidelines for communication helps avoid misunderstandings, over communicating, and under communicating. When communication runs smoothly, your business runs smoothly.
  1. Describe the company brand. What words describe your company’s voice? What sets you apart from competitors? What company values are most important? Are there acronyms or abbreviations for your business name (and if so, when are they to be used)? When your virtual assistant understands the identity of your organization, it’s easier for him/her to create on-brand work (without resorting to trial and error).
  1. Explain how file saving and sharing works. Are completed works to be sent by email, uploaded to a cloud service like Dropbox, or both? Should images be saved as a JPEG or PNG? When are documents saved as a PDF?
  1. Go over the proper procedures for each project. Remember, the virtual assistant is working with several clients and each one has their own set of preferences and procedures, as does your virtual assistant. A broad term like social media management can mean anything from creating a few posts a month to creating a thorough multi-page digital marketing strategy. Start by describing clearly the end result and time commitment for the project. Discuss the steps along the way (and any checkpoints where you’ll touch base). Explain any particular methods you want them to use, especially if there are particular ways of doing things that may not be universal. Describe what needs to be documented, what needs to be sent to you or another team member, what needs to be saved and where, etc. It’s important for the virtual assistant to understand how and why your company approaches projects in these ways, so be sure to allow them to ask any questions. You want to be on the same page just like you would be after training an in-house team member.

Providing your virtual assistant training like you do with in-house team members is important to the success of your business. You’re setting up the team member for success, helping make their work more efficient and productive. It does take time, but in the long run providing this training saves more time than it takes.

If you’re ready to expand your virtual assistant team, consider Alpine Small Business Solutions! We’d love to help with any business building task you need, from administrative work to social media management. Reach out with an email or phone call today.

How to Maximize Your Virtual Assistant

A virtual assistant can be a lifesaver. He or she can help you grow your business by tackling tasks you don’t have the time, energy, or experience for. Does it get any better?

Yes, it can! Don’t just use a virtual assistant. Maximize your virtual assistant. Make an already productive part of your business even more productive with these tips.

  1. Find the best tasks to delegate. Using a virtual assistant is like using a jack of all trades. Any task you can imagine, they can handle. Choosing the best tasks to pass on, however, can make your work with a virtual assistant more efficient. The ideal task is one you and your team lack the time/energy/experience for that the virtual assistant has the competence for. Usually these fall under the realm of administrative tasks (like scheduling or addressing envelopes). But don’t underestimate the value of using a virtual assistant to handle social media, blog writing, and other aspects of digital marketing. If they bring experience in that industry, they can really help your business grow. You can use our delegator worksheet to find the best tasks to delegate to your virtual assistant.
  1. Ruthlessly evaluate the necessity of the task. Once you think you’ve got a task to pass on, examine it. As Timothy Ferris, author of The 4 Hour Workweek says, “never automate something that can be eliminated, and never delegate something that can be automated or streamlined.” Is this task crucial to your business or can you eliminate it? If it’s crucial, can you automate it? You don’t want to waste money on tasks that don’t need to be done, or don’t need to be done by a virtual assistant. If it’s vital and cannot be automated, then you can assign it to a virtual assistant.
  1. Make the process efficient before delegating it. Examine the process used for the task. Are there any unnecessary steps you can remove? Is there any way to make the task less time consuming? Can you batch tasks to make the process more productive? The more efficient the process, the less money it will cost you for the virtual assistant to accomplish it.
  1. Organize relevant information into one place. Make a document with all the passwords, step-by-step instruction, and provide an example if possible. The virtual assistant won’t need to waste time searching through multiple file locations, and you won’t need to spend time explaining the details of the steps. And when you have a VA do these tasks for you. Have them write the steps and document as well. Having a little handbook of how-to do your business. Then if you ever need someone else to pick something up, there is already documentation on how it is done.
  1. Make sure one other person can handle the task. Someone else, either another virtual assistant or a team member, should know how to complete the task. Remember that how-to manual you are creating? In the event the virtual assistant gets sick, you’ll be able to re-assign the task. That way your business process doesn’t get derailed since you can quickly readjust the assignment.
  1. Use the right tools. Communication tools, document sharing tools, and project management tools can make a huge difference in productivity and time management. Check out our post on the tools. Find something that you like and will use to help increase your productivity. There are lots of great tools out there, but the best is the one that you will consistently use.

A virtual assistant is a great asset for your business. If you’re ready to expand your team, reach out to Alpine Small Business Solutions today! We’d love to help with any aspect of business building, just give us a call or send us an email.

What You Need to Know 5 Differences Between a General and a Technical Virtual Assistant

Looking for a lifesaver in building your business? A virtual assistant is the answer, with their ability to help you achieve work life balance and the variety of ways they can help grow your business. Virtual assistants perform tasks business managers do not want to do or should not be focusing their efforts on (like handling customer service inquiries), lack time for (like email marketing), or are not as knowledgeable in (like social media). A virtual assistant costs less than hiring an in-person employee given they do not come with employee related expenses (like paid vacation or insurance) or require you to provide and office and supplies.

Virtual assistants are a great solution to your business building needs, but before you hire one it’s important to understand the difference between the two prominent types: a general virtual assistant and a technical virtual assistant.

Traditional Office Job Comparison

Think of a general VA as the traditional secretary, receptionist, and assistant position. salesThis is the one who the office would die without, who knows where everything is an how it all works.

A technical virtual assistant is more like the IT staff, graphic design team, and marketing team. They have more specialize skills.

Typical Tasks

A general VA is a jack of all trades, offering a range of services. They can be assigned nearly anything (including tasks assigned to technical VAs), but typically include projects like bookkeeping, scheduling meetings and travel, billing and accounting, handling customer questions and concerns, database entry and building, document proofreading, and organizational tasks like file uploading and storage.

A technical VA is more of a specialized worker, offering a narrow selection of services with more experience in each arena. They often, but not always, received training or certification in a given area (like SEO optimization). Their tasks can include website creation and management, social media management, email marketing, graphic design, and hardware and software issues.

Number of Assistants Hired

team4Generally, an office will hire one or two general VAs to handle the administrative tasks.

Larger organizations may hire multiple technical VAs, such as a web developer, a social media manager, and a graphic designer.

Responsibilities

A general VA focuses more on internal business aspects, ensuring the company runs smoothly by completing day to day administrative tasks.

A technical VA focuses more on external business aspects, ensuring the company is portrayed in a positive way to the target audience by completing marketing tasks.

Compensation

The compensation for a general VA as opposed to a technical VA varies depending on the rates set by the individual or the VA firm. Usually, a technical VA sets a higher rate given they offer more specialization, training, and experience.

How to Decide

Smaller businesses just starting out with a VA can benefit from a general VA, since they va-blog-picoffer a breadth of service options. As the company grows, you can add on a technical VA to handle more specialized tasks.

There are some virtual assistants that offer a mix of this, or have a team that they work to help you’re your needs. While it may seem hard to justify the high upfront cost of adding a virtual assistant, keep in mind virtual assistants are a better bargain than an in-person employee and they free you up to focus business building tasks (like developing a new product instead of spending hours going through emails). VAs allow you to be more efficient with your time and money, making them a solid investment in growing your organization.

Ready to hire a VA? Contact Alpine Small Business Solutions today. Our experienced team of VAs are ready to help you expand your business.

 

5 Free Tools to Build Your Virtual Team

When you manage a virtual team, the Internet is your lifeblood. Communication, collaboration, and completing projects all happens (at least in some part) online. Fortunately, there’s an online tool to assist you at every stage of work. Here are our favorite tools for building your virtual team.

Communication

  • Skype: You need to talk to your team, from going over project details to bouncing off skypeideas. Skype offers text, audio, or video communication for one-on-one or group conversations. You can tailor your communication to your team’s needs (oh and you can even send files!) Team members can download Skype for their computers, tablets, and/or mobile phones.

 

Project Management

  • Asana. Asana is great for organizing collaborative projects. Members can make a asanaproject, then create and assign tasks in a to-do list format. Tasks can be delegated to one or more team member and can include deadlines, descriptions, and files. Tasks can also repeat (for example, social media engagement twice a week for a certain client). Team members can also view only the tasks assigned to them. It’s a great way to keep track of the many tasks your team needs to complete. The free version allows unlimited projects and tasks for 15 team members. Need even more? Of course, they have an option for that.
  • Trello is a great visual tool for managing the steps within projects. It’s like a virtual board where you create columns (like “to do this week” or “blog ideas”). You add cards in each column, which you can easily move around. Labels, due dates, attachments, checklists, and other team members can be added to the cards. The free website and app allows for an unlimited number of boards, cards, and teams.

Document Sharing

  • Google Drive. Google Drive is so easy to use. Documents are autosaved and google drivestored in a cloud. You can grant access to members of your team for different documents, and they can make edits directly into the document (and these edits can be viewed by everyone). No more downloading, uploading, and trying to remember which version is the most recent. You can easily organize documents into folders, and the free version provides 15 GB of storage.
  • Dropbox has several different levels of options from free accounts to business models depending on the size you need. There are easy sharing links available and you can make folders public or private. It is a great way to store all those files that are too big to put anywhere else.

Scheduling

  • Trying to schedule a meeting can be a head ache. You send out an email with times
    doodle1you’re available, get back five lists of times, and spend minutes trying to find the overlap.
    Doodle allows you to make a checklist of dates and times you’re available. Each team then clicks the bubble of times they’re free. At a glance, you can see which time slot fits every team member. Scheduling can now take seconds.
     

These five tools are a great starting point to growing your business while on a budget. But there are many more you should be taking advantage of! Check out my guide “32 Free Business Tools to Elevate and Grow Your Business When on a Budget” for a more extensive look at the tools you should be using.

As your team grows and your needs change, there are many paid apps that are wonderful additions to your business as well. Make sure you are forward-thinking and find tools that can grow with you.

Looking to grow your virtual team? Reach out to Alpine Small Business Solutions! We’d love to help with any aspect of business building, from administrative tasks to social media management. Give us a call or shoot us an email today.

7 Essential Tools You Need to Launch a Virtual Summit

Now that you are convinced why a virtual summit is a great idea for your business, here is a rundown of the tools you will need. Running a virtual summit doesn’t need to be expensive, but keep in mind the outcome will be equal to what you put into it. You don’t need to buy a professional several-thousand-dollar video and microphone set-up, but you don’t want to buy a $20 one either. Let’s meet somewhere in the middle and here’s a few of our favorites:

#1 Webcam

Unlike podcasts, a virtual summit requires a webcam. High quality helps to engage and keep your viewers interested. While most laptops, desktops and phones do have a webcam built in, they are usually not the best quality. Some smart phones do have a great camera, but lack in microphone quality. Besides, it’s much easier to manage broadcasting when you have a set-up at your computer station. Trying to do it all mobile proves to be a challenge.

You do not want to purchase a webcam that is less than 1080P since most services like YouTube often compress your videos. You can combat this by starting out by recording at higher quality.

The Logitech HD Pro Webcam C920 is a great middle-of-the-road USB option! It has a 73% 5-star rating on Amazon with a substantial amount of written customer reviews, which make this camera a very promising one. It offers widescreen video calling, automatic low-light correction, and works on all computers.

#2 Microphone

Webcams almost always come with a built-in microphone, but again the quality will never be as good than if you invest in a separate USB microphone. A microphone is just as important as your video; what good is a virtual summit if nobody can understand a word you are saying? You do not need to dive into professional recording equipment for this. Just look for a microphone that is recommended for podcasts and gaming with noise cancellation.

The CAD GXL2400 US Microphone is a great option that won’t break the bank. It promises to produce studio-quality output and a shock mount that will allow for it to sit at a comfortable height at your desk. It has 4/5-star review with great customer reviews and the best part is it’s only $30!

#3 Video Recording Software

You need software that allows you to see, hear and interview your guest speakers. You have two ways you can approach a virtual seminar:

If you want to do live broadcasting, I recommend using YouTube.

If you want to record the interview so you can broadcast at a later time, we highly recommend Zoom. It’s a web-based webinar program that’s free for up to 2 attendees.

#4 Video Editing Software

It doesn’t matter what video editing software you use. It is up to you to use whatever tool you feel most comfortable working in. There are complex video editing software costs hundreds of dollars, but there are many free options as well. If you have a Mac computer your computer already comes with iMovie which is simple and easy to edit your videos. Another great option is Camtasia where you can create a screencast, add callouts, and more. You can even edit your videos inside of YouTube for free!

#5 Video Host

YouTube is the largest video hosting platform out there. It’s great if you want to broadcast live or later date. Vimeo is another good choice. Both work great and both can embed the video on your own website or create an easily shareable link.

#6 eCommerce & Membership Site

Shopify is hands-down the best ecommerce plugin for your website. Eventbrite is another option to sell tickets for your event if you don’t sell or plan to sell products from your website. Both are secure and easy to use.

You might have to get creative in how you sell your all-access pass because your customers will need a way to log-in to the membership site. An example could include adding these customers to a separate mailing list and giving them a log-in and password to the membership site. This same mailing list could be used to market a new product/service as mentioned in the last article.

Shopify is good if you want to do implement order add-ons or physical products supporting your virtual summit and brand like t-shirts, hats, pens, etc.

However, Eventbrite is free and extremely user friendly. You can link it to social media and has several different customization options such as making it a public or private, set a limited quantity of tickets available, reserved seating, free/paid/donation ticket, and more!

#7 Backdrop

This is optional, but you want to consider a backdrop for your recording area so you look professional. This could be something as simple as a plain sheet or blanket pinned up on your wall. If you opt-out of a backdrop be aware of potential distractions or items in the background of your video.

There you have it…all the basics without breaking the bank. If you need more help in setting all this up or tips from our pro, contact us at Alpine Small Business Solutions today!

Back to School Organization for the Entrepreneur

Number 2 pencils are being sharpened, school buses are traversing through the city, kindergarteners are waddling around wearing backpacks as big as they are – it’s back to school time once again!

The start of the school year is a natural fresh start in our calendars, regardless if you are sending children off to classes (or heading off to class yourself). It’s a time to shift gears from hopping aboard the boat at the lake to hitting the books. Back to school organization is just as important for entrepreneurs as it is for students.

Get ready to start the year strong with our back to school organization guide for the entrepreneur.

  1. Get Your Schedule Sorted Out

Students rely on a schedule to be where and when. Sure, you may not have to report to geometry in room A203 anymore. But that doesn’t mean you shouldn’t follow a schedule.

It’s the paradox of the entrepreneur life. You hold autonomy over your schedule, but you should use that autonomy to set restrictions. Ask any successful entrepreneur and they will tell you a schedule is key (not convinced? Check out this post on why you need to set your work hours when you work from home).

Take some time to develop a work schedule that will work for you. Maybe your peak productivity hours are early morning and late afternoon. Schedule your workout for the midday slump. Maybe at 3 you need to shuttle your kiddos around to after school activities. Start your workday a bit earlier. Making a schedule sets you up to be organized and ready to rock this year.

  1. Stock Up on Supplies

Most stores host back to school sales for supplies like paper, pens, post-it notes, and even electronics. Conveniently, all tools you use to run your business! Take advantage of these sales and stock up on anything you will need throughout the year.

If you are lucky enough to have a storage area, pack it to the brim with discount supplies. If you haven’t already, make sure your supplies are organized and easily accessible.

  1. Get Ready to Learn

Students everywhere are getting ready to learn and so should you! Plan out a duoable learning schedule you can follow throughout the school year.

Maybe you take an online course through Udemy where you dedicate one hour Tuesday evenings to. Maybe it’s reading a business development book for twenty minutes a day (try this list of top books every entrepreneur should read). Always be learning. It’ll make you a better entrepreneur (and more well-rounded person).

  1. Gather Up the Timelined Checklists

Checklists are a great organizational tool. They help you remember those dozens of small tasks you need to do without letting something fall through the cracks. Checklists are your friend. At the start of the school year, collect ones you will rely on the following months.

Here are a few we recommend:

  1. Test Out Productivity Hacks

Productivity hacks are great. They let you work smarter, not harder. Pick a few new productivity tricks to try out this school year. You can even pick a new trick each month to continually make yourself more effective.

Here’s a round-up of some great tips to get you started:

Use these organization tips to start your school year off right. Don’t forget, Alpine Small Business Solution is always here to lend a helping hand. We can assist with any aspect of business building. Let us help your company grow this school year. Reach out today with a quick call or email to get started.

5 Things to Do When You Feel Overwhelmed in Your Business and Life

As an entrepreneur, life can get overwhelming pretty fast. Projects pile up, crucial staff members call in sick, clients impose unreasonable deadlines…and that is just on the work end. Somehow you also need to find time to do a grocery run, take the dog to the groomers, shuttle the kids to soccer practice, all while dealing with being sleep deprived, of course.

It is common to have periods of time of being utterly overwhelmed in your business and life. Heck, it is almost a rite of passage for entrepreneurs to face…again and again. When you feel the stress and tension headache bubbling up, get into action with these five things to do when you get overwhelmed.

  1. Get Rid of as Many Stressors as Possible

If you have too much on your plate right now, clear off the plate! As go-getter entrepreneurs, we can find ourselves overcommitted quickly. Maybe we hate saying no. Maybe we underestimated the time commitment when we said yes. Maybe when it rains it pours and you find yourself now drowning. Whatever the reason, you do not need to resign yourself to struggling to bear the weight of everything needing to get done.

Ask yourself if everything needs to be done. Then ask yourself again. Much of what we do can be automated or streamlined. Can you batch tasks to get them done more efficiently? Is there a low-cost service you can invest in to automate these repeating tasks? Is the output on a task really worth the time and effort cost? Ruthlessly evaluate everything on your to-do list and then eliminate, automate, and streamline.

Then look at what’s left and delegate everything you can. It can be tough to hand over the reins to someone else, but you’ll be amazed at how much better you feel once you do. It’s an immediate solution to getting more off your list. Sure, you may stress a bit wondering if the person will get everything done. But reassure yourself that they will (or worst case scenario someone else can pick up the slack).

  1. Sit Down and Write It Down

When life gets overwhelming, we often find ourselves scurrying about trying to get it done. We feel we have no time to waste, so we resist taking the time to pause and create an effective plan of attack. We launch ourselves into tasks immediately, failing to stop and prioritize. This results in us mismanaging our time and energy.

Taking a few minutes to write everything down makes a world of difference. Seeing everything in black and white makes it instantly less stressful. A list can be tackled. A list has an end point. A list means we are no longer wasting precious mental energy trying to keep track of everything in our mind. Writing it down helps us “clear our heads” and see the full picture, allowing us to more effectively strategize.

Once you make your list, prioritize tasks and attach deadlines to everything. It will help you feel less like things are hanging over your head, which helps reduce feeling overwhelmed.

  1. Get Up and Go Out

Now that you have eliminated everything possible from your list and articulated everything you need to do, step away from the chaos for a moment. But I don’t have the time you may think.

Here’s the thing. You do.

You can spare fifteen minutes to go for a walk outside and clear your head. Nature has a unique calming effect on our bodies and our brains. Study after study shows the near healing power of being outside. Spend a few minutes walking around in nature and do not obsess over your to-do list. Focus on the sights and sounds around you, your breathing pattern, a fun memory from a recent time with a loved one, whatever it takes to think about anything other than what you need to be doing next. Clearing your head will help stop your stressed-out fight or flight mode and return your body to a healthier state, allowing you to get started on your to-do list with a focused mind.

  1. Be Proactive in Managing Your Stress


Now that you have returned to the grind, ready to tackle your projects, it is important to proactively manage your stress. It is not sustainable for your physical and mental wellbeing to go from overwhelmed, to workaholic mode, to feeling fine for a few days, only to return to feeling overwhelmed. When our projects pile up, it can be hard for us to justify taking breaks. But breaks help refuel our energy and help make us more productive. Breaks help us get more and better quality work done in less time.

It’s important to not wait until you feel overwhelmed to take a break. It will take longer to return to a state of calm than if you instead proactively take breaks before you feel overwhelmed. There are many break time strategies, with the Pomodoro method being a steady favorite. Work for 25 minutes. Take a 5-minute break. Repeat four times and then take a 30-minute break. Repeat until the work day is done. This proactive managing of your stress will help prevent future feelings of being overwhelmed.

  1. Practice Daily Self Care

Caring for yourself is one of the most important things you can do, both for yourself and your business! To perform at your best capacity, you need quality sleep, a balanced diet, regular exercise, and time for yourself. Journal your feelings. Get massages. Read in the backyard. Find one or two habits designed just for your self-care, not for being productive, and engage in them every day. It will help you feel better overall and fight those feelings of being overwhelmed.